The 2-Minute Student Retention Trick to Save You 15+ Hours Weekly

Most of us Campus Directors report spending 15-20 hours/week chasing after absent students.

This 2-minute follow-up system will make life much easier for you.

The “2-Tap Student Retention” System

Day 1 (Absent): Send Text 1 – prompt a response from the student.

Day 3 (Absent): Send Text 2 – tell them you’ll assume their withdrawal if they don’t respond.

Day 4: Start the withdrawal/probation process automatically.

Why this works: Students who want to stay will respond immediately. Students who don't, save you weeks of chasing.

Quick Implementation:

- Copy our Text Templates to your phone.

- Download our Student Tracking Template on Google Sheets.

- Go to File > Make a Copy.

The Game-Changer: When this process is automated (text triggers, assignment tracking, withdrawal workflows), it runs itself completely.

You could totally run this whole system yourself successfully. But, If you'd still like it to be completely hands-off through automations, try Gradly FREE for 30 days.

Gradly – for Canadian Directors, by Canadian Directors.

Gaurav Sharma

Fellow Campus Director & Gradly Founder

January 23rd, 2025

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Text Templates: 

Text 1: “Hi {{firstname}}, missed you in {{class}} today. Respond with a “Yes” if I can expect you to be present for our next {{class}}.”

Text 2: “Hi {{firstname}}, need a response from you regarding your absence. You’ve missed {{class}} for 2 consecutive lectures. Respond with a “Here” by EOD, or we’ll have to assume you’re withdrawing and put you on probation.”