The 7-minute Friday Clean That Prevents 80% of Audit Panic

Most audit failures happen because of missing paperwork, we thought we had.

Here's the 7-minute Friday ritual that bulletproofs your files

The "Audit-Ready Friday" Checklist:

Pick 5 random student files each Friday and check for these 4 deal-breakers:

1. Signed Enrollment Agreement - dated ‘before’ their first class.

2. Complete Financial Aid File - all required documents present.

3. Attendance Documentation - especially around any withdrawal dates.

4. Credential Verification - for any instructor who taught them.

The 2-Minute Rule: If you can't find any of these 4 items within 2 minutes of looking, your filing system has a hole that will hurt you during an audit.

Friday Fix: Immediately create a "missing docs" list and assign someone to hunt them down Monday morning.

Why Friday works: You're not in crisis mode, and you have the weekend for things to marinate before Monday action.

The Result: Directors doing this catch 80% of missing documents before auditors do. Zero last-minute scrambling.

The Automation Dream: When student files auto-populate with required docs and flag missing items in real-time, this Friday check becomes "review the system's findings" instead of "hunt and pray."

Curious to see how Gradly automates this process for 8 BC Colleges, saving Directors even more time? Click here.

Gradly – for Canadian Directors, by Canadian Directors.

Gaurav Sharma

Fellow Campus Director & Gradly Founder

March 20th, 2025

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